BDFsmart
Open position

Personal Assistant to Management (m/f/d)

Manage our Managing Director's day-to-day work and free him up for strategic and operational priorities.

Apply now
Workload
60–80 %
Employment
Permanent position
Location
Baden (mainly on site)
Start
By arrangement

BDFsmart is a pioneer in digital construction site communication. With our innovative platform BDFcivory, we are transforming communication around construction and infrastructure projects. More than 50 customers, including public authorities, energy suppliers and transport operators, already use our solution on more than 60 construction projects.

With our expansion in the DACH region, we are taking the next step. We are therefore looking for an experienced, forward-thinking and assertive personal assistant who reports directly to our Managing Director, frees him up for strategic and operational priorities, protects his time and actively manages his dynamic working day.

More about us

Your new challenge

  • Personal assistance and management support for the Managing Director

    • Actively manage and protect the Managing Director's working day, time and priorities.
    • Prioritise and independently handle emails and requests, and coordinate appointments and travel.
    • Consistently follow up on decisions and tasks on behalf of the Managing Director.

  • Communication and project support

    • Independently handle the Managing Director's internal and external correspondence.
    • Prepare presentations, decision papers and meeting documents.
    • Coordinate the Managing Director's projects, events and communication activities.

  • Administration and internal coordination

    • Manage the Managing Director's confidential documents, contracts and digital filing.
    • Support the Managing Director with HR, finance and administrative matters.
    • Coordinate internal and external contacts as the Managing Director's personal point of contact.

Your profile

  • Commercial training, ideally with further qualification as an executive assistant.
  • Several years of experience as a personal assistant, preferably in an SME.
  • Strong initiative, organisational talent and entrepreneurial thinking.
  • High flexibility, resilience and availability outside regular office hours when needed.
  • Discretion, assertiveness, excellent German and an affinity for digital tools and AI.

What awaits you here

  • Close personal collaboration with the Managing Director and a high degree of personal responsibility.

  • Varied tasks with room to shape your work in a dynamic SME.

  • Actively shaping our growth and expansion in the DACH region.

  • A motivated team, short decision-making paths and individual development opportunities.

  • Flexible working hours, home office by arrangement and team events.

Ready for the next step?

Apply in just 60 seconds. For an initial assessment, a few details and your CV with references are enough. We deliberately do without a cover letter and a complicated application process.

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